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SOURCE: http://www.archives.nysed.gov/a/grants/grants_student_sraguidelines.shtml
from the NEW YORK STATE ARCHIVES website:
Student Research Award
The award consists of a cash prize and certificate. It encourages students to explore the wealth of historical records found in archives, libraries, and other community organizations throughout New York State.
Contents
Printable PDF Documents (requires Adobe Reader):
Award Poster
Guidelines and Entry Form
Introduction
Award
Timetable
Competition Rules
Historical Records Requirements
Published Primary Materials
Oral History
Eligible Entry Types
Research Paper
Exhibit
Documentary
Performance
Proposal for designation of historic marker, property, or district
Web sites, PowerPoint presentations, and other computer-based entries
Selection
Judging Criteria
Rules Checklist
Contact Person
Entry Form Mailing Address
Frequently Asked Questions (FAQs)
Introduction
The New York State Archives announces its 19th annual Student Research Award to promote and recognize excellence in student research.
The award has 2 primary purposes:
Encourage students to explore the wealth of historical records in New York State
Increase cooperation between schools and organizations that administer historical records useful for education
Award
The Student Research Awards program is a statewide competition open to all New York State students in grades 4-12. A total of three awards will be given, on each for students in:
Grades 4-5
Grades 6-8
Grades 9-12
Each award consists of a certificate and cash prize. Certificates of Merit will be awarded to those entries, other than the winners, that show a heavy reliance on historical records to support their research.
Timetable
Entries must be postmarked no later than July 1, 2009.
Award recipients will be selected by September 15.
Awards will be announced during Archives Week, October 2009.
Competition Rules
Both individual students and groups of students (including the entire class) may be nominated
All nominations for the award must be made by a teacher or administrator in the school attended by the student or group of students
Entries submitted for competition must be researched and developed during the July 1, 2008 - June 30, 2009 school year
Research products prepared for other competitions, e.g., History Day, will be eligible if they meet other relevant criteria, especially the use of historical records
An annotated bibliography is required for ALL entries:
Bibliography should contain all sources used in preparing the entry
Annotations for each source must explain how the source was used and how it contributed to the project
Bibliography may be as long as necessary
Citations and bibliographic references must follow a standard bibliographic format
Any plagiarism will result in disqualification
All entries must be accompanied by an Entry Form, with all information completed. Submit 5 copies of the Entry Form
Historical Records Requirements
A substantial portion of the student research must be based on historical records from archives, museums, historical societies, libraries, local governments, community organizations, businesses, families and/or individuals.
Consulting Internet web sites such as the New York State Archives, Library of Congress, and National Archives is encouraged. However, the Internet should not be the student's only source of historical records.
Examples of eligible historical records and where they might be found include:
Personal Papers
Original letters, diaries, and journals
Photographs and drawings
Financial records
Business Records
Ledgers, correspondence, and journals
Meeting minutes
Advertisements
Research and development files
Business records are usually located with the business itself, or with local archives, library, and historical society or with the family that owned the business
Local Government Records
Minutes of board meetings and tax assessment records
Engineering and highway department records
Police and court records
Budgets and annual reports
Many other types of records created by the local governments
Local government records are usually located in individual local governments such as school districts, towns, villages, counties, cities, fire districts, public benefit corporations, and BOCES
Community Organization Records
Correspondence, speeches, and membership lists
Financial records, and meeting minutes
Community organizations may include:
Local churches
Labor unions
Political parties
Service clubs
Philanthropic and fraternal groups
Records from of these groups may be located with each specific organization or in local historical societies, archives, and libraries
State and National Records
Census and vital records
Property records
Wills and probate records
Copies of these records are often located in local government archives. Local historical societies and libraries may have microfilm copies of these records
Published Primary Materials
Students may use published primary materials, but MUST also use historical records (as described under the Historical Records Requirements section).
Examples of eligible published primary materials and where they might be found include:
Board minutes and county board proceedings
Broadsides, maps, and annual reports
Periodicals and newspapers contemporary to the period that is the subject of the research. Examples include:
Godey's Ladies' Book documents 19th century fashion, crafts, recipes, etiquette, etc.
Harper's Weekly, the Civil War years
Life magazine, the World War II years
Published primary materials are generally found in:
Special collection sections of local libraries
Historical societies and museums
Local governments
For more information on locating and using primary materials, refer to the State Archives' Consider the Source: Historical Records in the Classroom, mailed October 1995 to all school district libraries and nonpublic schools in the State. Consider the Source can be purchased for $10 on the Archives web site.
Oral History
Not eligible for the Student Research Awards program
However, an oral history interview may be used as part of a research paper outlined below
Eligible Entry Types
Research Paper
Exhibit
Documentary
Performance
Proposal for designation of historic marker, property, or district
Web sites, PowerPoint presentations, and other computer-based entries
Research Paper
Traditional research paper based on a subject of your choice
Research paper that reconstructs the past by analyzing and interpreting the issues and events mentioned in a historical story, ballad, folk song, folktale, diary, letter, poem, or an oral history interview.
Student uses an 1863 letter written by Col. Barber in Virginia to his wife in upstate New York as part of a study to reconstruct the life of Col. Barber. The objective is to show the impact of the Civil War on the life of a New York soldier and his family.
Students must use historical records to analyze and interpret the issues and events mentioned in the historical letter, diary, folk song, etc. which they are using.
Format requirements:
All research papers must be typed or computer printed
Double-spaced with pages consecutively numbered on 8 1/2 x 11 paper
Text of the paper must be 1000 words or more. Notes, annotated bibliography, illustration captions, and supplemental/appendix material do not count in that total.
Citations -- footnotes or end notes -- are required
5 copies of the paper must be submitted
Research paper will not be returned to the entrant
Exhibit
Category is limited to poster exhibits no larger than 24" x 36".
Poster should be shipped rolled in a reusable carton.
State Archives is not responsible for any damage or loss suffered by the exhibit in shipment.
Student-composed written materials that accompany the exhibit should contain 500 words or less.
Limit applies to labels, captions, etc.
Limit does not apply to documents that may be used as an integral part of the exhibit.
Exhibits will be returned to entrants if shipped in a reusable carton.
If the exhibit(s) are too large or too heavy to be shipped:
A videotape, slide show, or photographs of the exhibit may be submitted
Copies of the exhibit labels, text and any additional information that accompanied the original exhibit must be submitted with the entry.
Call the State Archives at (518) 474-6926 if you have questions
Documentary
5 copies of the audiovisual production must be submitted in either a VHS videotape, CD, or DVD format
Productions should be no more than 15 minutes long
Submitted media will not be returned
Performance
5 copies of the performance must be submitted in either a VHS videotape, CD, or DVD format
5 copies of the script for the performance must be included
Performance should run no more than 15 minutes
Submitted media will not be returned
Proposal for designation of historic marker, property, or district
All proposals must be the result of research using historical records.
Format requirements:
All proposals must be typed or computer printed
Double-spaced with pages consecutively numbered on 8 1/2 x 11 paper
Text of the paper must be 1000 words or more. Notes, annotated bibliography, illustration captions, and supplemental/appendix material do not count in that total.
Citations -- footnotes or end notes -- are required
5 copies of the paper must be submitted
Proposal will not be returned to the entrant
Proposals submitted to the State Archives for designating historic properties or districts and historic markers are for Student Research Award purposes only.
To officially designate a historic property or district contact: New York State Office of Parks, Recreation and Historic Preservation, Field Services Bureau: (518) 237-8643, ext. 269.
Visit the State Education Department's Historic Marker Program web site for more information
Web sites, PowerPoint presentations and other computer-based entries
5 copies of the computer-based entry must be submitted on either a CD or DVD and must be PC compatible
If you have questions about electronic formats, please call or e-mail, using the addresses listed below, prior to submitting an entry
Submitted media will not be returned
Web site entries do not have to be submitted on disk but must have a valid URL address
All entries must follow the guidelines mentioned above regarding annotated bibliographies and the use of historical records
5 copies of written materials must be provided
Selection
The Student Research Award Panel of Judges consists of teachers, historians, and archivists. The Panel will review all entries and submit its recommendations to the Board of Regents for approval.
Judging Criteria
The judges will select the award recipient(s) for each category based on the following criteria:
To what extent has the student used historical records?
Does the bibliography demonstrate use of a variety of historical records?
To what extent has the student used information from these documents?
Is the entry historically accurate?
Does the entry demonstrate an understanding of the historical context?
Does the entry show evidence of creativity and imagination in interpreting and integrating information from historical records with other information?
Does the entry include an annotated bibliography?
Is the written material clear and well organized?
Is the grammar, punctuation and spelling correct?
Is all visual material clear, appropriate and visually attractive?
Rules Checklist
Use this checklist to help avoid problems and ensure a complete entry.
Did you use historical records in conducting your research?
Have you completed and included five copies of the Entry Form?
Did you include an annotated bibliography using a standard bibliographic format?
Did you include citations?
Have you supplied the appropriate number of project copies?
Does your entry meet word length, time and size requirements?
Are exhibit entries packed in reusable cartons?
Are audiovisual productions and/or performances submitted in either a VHS videotape, CD, or DVD format?
Are computer-based projects PC compatible?
Did you meet the July 1, 2009 deadline?
Contact Person
Julie Daniels
Coordinator of Educational Programs
New York State Archives
9B52 Cultural Education Center
Albany, NY 12230
518-474-6926
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Entry Form Mailing Address
Student Research Award
New York State Archives
9B52 Cultural Education Center
Albany, NY 12230
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