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January 2010


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Raymond LaFever <[log in to unmask]>
Reply To:
A LISTSERV list for discussions pertaining to New York State history." <[log in to unmask]>
Wed, 27 Jan 2010 09:49:09 -0500
text/plain (105 lines)
*Excuse any cross postings*

Requests for Proposals for Regional Advisory Services - 2010-2011 

The Documentary Heritage Program (DHP) is a statewide program
administered by the New York State Archives to ensure the
identification, sound administration and accessibility of New York*s
historical records.  Regional advisory services are provided through
nine regional services agencies.  The DHP is seeking proposals for
providing these regional advisory services for a year period starting
July 1, 2010.  

Not for profit archives, libraries, historical societies, historical
service agencies, colleges and universities, or other not-for-profit
institutions or systems which provide services to historical records
programs are eligible to submit proposals in response to this RFP. 
Proposals must be for entire regions, not just parts of a region.  An
organization or agency may submit proposals for more than one DHP
region, but each proposal must be submitted separately.  

The DHP follows the mandates specified in Laws of 1988, Chapter 639. 
Program activities must relate to those mandates that call for the DHP
to provide:

*	advice and assistance on the development and strengthening of
historical records programs;
*	promotion of coordinated documentation planning;
*	promotion of cooperation;
*	training in historical records management techniques;
*	advice and assistance in reporting of information concerning
historical records to statewide and national databases where
*	initiatives to increase public awareness of the values and uses
of historical records.

Funding for the DHP consists of $461,000 from the Local Government
Records Management Improvement Fund, of which $368,000 currently is
allocated for the regional assistance program.  

As mandated in the DHP law, the program consists of regional advisory
services administered through regional services providers, following the
regional structure of the Reference and Research Library Resources
Systems (3Rs) library systems.  A set amount of funding is allocated for
each region. The make-up of each DHP Region and the funding currently
allocated for each are as follows:

Capital District Region - Albany, Fulton, Hamilton, Montgomery,
Rensselaer, Saratoga, Schoharie, Schenectady, Warren, Washington -

Central New York Region - Herkimer, Madison, Oneida, Onondaga -

Hudson Valley Region - Columbia, Dutchess, Greene, Orange, Putnam,
Rockland, Sullivan, Ulster - $32,737

Long Island Region - Nassau, Suffolk - $55,090

Metropolitan New York Region - Five Boroughs of New York City,
Westchester - $72,262

Northern New York Region - Clinton, Essex, Franklin, Jefferson, Lewis,
Oswego, St. Lawrence - $50,480

Rochester Region - Livingston, Monroe, Ontario, Wayne, Wyoming -

South Central New York Region - Allegany, Broome, Cayuga, Chemung,
Chenango, Cortland, Delaware, Otsego, Schuyler, Seneca, Steuben, Tioga,
Tompkins, Yates - $32,006

Western New York Region - Cattaraugus, Chautauqua, Erie, Genesee,
Niagara, Orleans - $34,299

Allowable Expenses

Applicants may seek support for personnel; travel; service contracts,
including qualified consultants; supplies; materials, and equipment
needed for providing services.  Each item requested must be justified in
the narrative.

Deadlines and Timetables

Contracts awarded through this RFP are for a year, from July 1, 2010
through June 30, 2011. All questions must be submitted by E-Mail to
[log in to unmask] no later than close of business on February
22, 2010.  A Questions and Answers Summary will be sent via e-mail to
all of those applicants who submit questions no later than March 1,

Applications must be postmarked by March 15, 2010. It is anticipated
that preliminary announcements of projects awarded funding will be made
by May 1, 2010.

The RFP may be obtained from the State Archives at: 

Documentary Heritage Program 
New York State Archives
Room 9C71 Cultural Education Center
Albany, NY 12230
Email: [log in to unmask]