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October 2010


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"A LISTSERV list for discussions pertaining to New York State history." <[log in to unmask]>
Pamela Cooley <[log in to unmask]>
Wed, 6 Oct 2010 15:48:39 -0400
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"A LISTSERV list for discussions pertaining to New York State history." <[log in to unmask]>
text/plain (5 kB) , text/html (21 kB) , DHP AppGuideForms 11-12.PDF (291 kB)
Announcement of Funding Opportunity 
Documentary Heritage Program Grants 
Legislative Authority
The Documentary Heritage Program (DHP) is a statewide program
established in 1988 under Education Law, ** 140, 207; L.1988, ch. 679.
The DHP is administered by the New York State Archives to ensure the
identification, sound administration and accessibility of New York*s
historical records.   
One component of the DHP is the grants program. DHP Grants are designed
to encourage more comprehensive documentation of New York State*s
history and culture by supporting projects that identify, survey,
collect, and make available important records relating to groups and
topics traditionally under-represented in the historical record. DHP is
administered by the New York State Archives, a unit of the New York
State Education Department (NYSED). 
Eligible Applicants
Eligible applicants include not-for-profit community organizations,
archives, libraries, historical societies, and similar institutions
within New York State and consortia or partnerships of such agencies.
Also eligible are service providers such as historical service agencies,
colleges and universities, professional associations, or other
not-for-profitinstitutions or systems that provide services to
historical records programs.
A total of $92,000 is expected to be available for grants projects.
Grants will be available in amounts up to $25,000. Applicants may seek
support for personnel; purchased services, including qualified
consultants; supplies; materials and equipment costing less than $5,000;
and travel as required to directly support project activities and
outcomes. Important Dates 
Grants in this cycle are for up to 12-month projects, from July 1, 2011
through June 30, 2012. Applications must be postmarked by Tuesday,
February 1, 2011. Tentative date for the announcement of grant awards is
June 30, 2011.
 Grant Project Types 
Documentation projects identify and ensure the systematic preservation
of papers and records that shed light on the people, groups, events or
changing political, economic or social conditions of New York State. The
ultimate goal of a documentation project is to contribute to the
building of a comprehensive and equitable historical record in
repositories which make unique original source materials available to
researchers and citizens.Typically consisting of three phases -
planning, surveying, and collecting, documentation projects usually take
at least two years to complete. Cost sharing of at least 20% is
Arrangement & Description projects - Arrangement and description are
the processes used to obtain physical and intellectual control over
materials held in historic records repositories. Arrangement is the
process of organizing materials with respect to their provenance and
original order, to protect their context and to achieve physical and/or
intellectual control over the materials.Description is the creation of
an accurate representation of a unit of archival material by the process
of capturing, collating, analyzing, and organizing information that
serves to identify archival material and explain the context and records
system(s) that produced it. The objective of archival description is the
creation of access tools that assist users in discovering desired
records. Cost sharing of at least 50% is required.
 Ineligible Projects 
Several types of historical records projects are not eligible for
funding under the DHP. These include:
  Projects that do not demonstrate a primary focus on New York State 
  Digitization (projects to create digital records)
  Item-level description and/or indexing
  Oral history and/or video taping 
  Newspaper collections (these are not considered to be historical
records under the DHP law)
  Preservation (i.e., the physical work to conserve, restore, or
repair records, or reproduction for preservation purposes such as
 Topical Priorities
In order to insure that the DHP addresses the New York State Historical
Records Advisory Board*s mandate to identify, survey, collect, and make
available historical records that relate to under-documented groups or
subjects, the State Archives has identified and given priority to
specific topical areas for DHP funding. These topics are listed in
Priority Levels One and Two below. Although applications for projects
that focus on any under-documented group or subject are eligible for
funding, they will receive fewer points during grants review than those
in Levels One and Two.
Priority Level One
  Population groups in the 20th and 21st centuries
  Economic change in the 20th and 21st centuries
  World Trade Center disaster, September 11, 2001
  Education policy
Priority Level Two
   Environmental affairs
   Mental health 
Priority Level Three
  Other under-documented topics in New York State history
Application Process
Grant application forms may be obtained by emailing the State Archives
[log in to unmask] by visiting the State Archives Web site
www.archives.nysed.gov ( http://www.archives.nysed.gov/ )and clicking
on Grants and Awards. 
For further information, please contact:
Pamela Cooley/Documentary Heritage Program 
New York State Archives
Room 9C71 Cultural Education Center
Albany, NY 12230
Telephone: 518-474-6276
Email: [log in to unmask] 
The State Education Department does not discriminate on the basis of
age, color, religion, creed, disability, martial status, veteran status,
national origin, race, gender, genetic predisposition or carrier status,
or sexual orientation in its educational programs, services and
activities.  Portion of any publication designed for distribution can be
made available in a variety of formats, including Braille, large print
or audiotape, upon request.  Inquiries regarding this policy of
nondiscrimination should be directed to the Department*s Office for
Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY

Pamela Cooley
DHP Grants Officer
New York State Archives
9C71 CEC
Albany, NY  12230
(518) 474-5393
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