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April 2000


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Thomas Norris <[log in to unmask]>
Reply To:
A LISTSERV list for discussions pertaining to New York State history." <[log in to unmask]>
Mon, 10 Apr 2000 10:24:10 -0400
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LOCATION:  Queensbury, NY       SALARY:  $46,727*

The State Archives and Records Administration is seeking to fill an Archives and Records Management Specialist 3 position to work in the State Archives Regional Advisory Services Unit.  The incumbent will direct the State Archives Region 4 Office in Glens Falls and will coordinate State Archives activities and services in the following counties: Schenectady, Montgomery, Saratoga, Warren, Washington, Essex, Hamilton, Clinton, Franklin, and St. Lawrence.  The incumbent will supervise one Keyboard Specialist I staff member.

The Archives and Records Management Specialist (ARMS) 3 will provide direct advice and assistance to local governments and state agency offices on a wide range of archives and records management topics.  These include, but are not limited to, records retention, inventory, storage, preservation, access, and technology use mostly through on-site visits, but also via telephone, correspondence, e-mail, and other communication methods.  The incumbent will also promote the development of effective government archives and records management programs in the region through the presentation of workshops, promotion of grant applications, monitoring of grant-funded programs, and referral to other State Archives staff when needed.  In addition, the ARMS 3 will often participate in teams with other staff to develop workshops, publications, and other archives and records management products and service, and will coordinate the activities of a Regional Advisory Committee consisting of representatives of customer groups from throughout the region.  The position will require frequent travel throughout the region and sometimes in other areas of New York State.

MINIMUM QUALIFICATIONS: Candidates must be on the Archives and Records Management Specialist 3 list, OR be eligible for transfer under Section 52.6 of the Civil Service Law, OR have a master's degree in history, government, business or public administration, political science, American studies, library science, information science, or archival administration, AND have four years of experience in which the preponderance of duties involve: A) analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation; B) providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration; C) developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration; D) evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body or corporation; E) acquiring, controlling, preserving, making available, or promoting use of archival  records.  At least two years of this experience must have included direct supervision of professional staff, or responsibility for administration of a program.

*Leads to a maximum salary of $57,537, based on annual performance advances.

CONDITIONS OF EMPLOYMENT: This will be a contingent permanent appointment for list or transfer candidates, and a provisional appointment pending a Civil Service examination for all other candidates.

APPLICATION DEADLINE: Qualified candidates should send a resume and letter of interest by May 31, 2000 to:

Ms. Gayle Bowden
Director, Human Resources Management
Box SC-53
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY  12234
Fax (518) 486-5631
E-mail: [log in to unmask]

        An Affirmative Action/Equal Opportunity Employer        4/2000

For additional information about the position, contact:

Thomas D. Norris
Manager of Records Advisory Services
New York State Archives
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