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June 2005

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Subject:
From:
Raymond LaFever <[log in to unmask]>
Reply To:
A LISTSERV list for discussions pertaining to New York State history." <[log in to unmask]>
Date:
Thu, 2 Jun 2005 10:48:31 -0400
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My apologies for any cross postings

NEW YORK STATE EDUCATION DEPARTMENT  - STATE ARCHIVES 
DOCUMENTARY HERITAGE PROGRAM ANNOUNCEMENT 
GRANT FUNDING AVAILABLE FOR 2005-2006
WORLD TRADE CENTER DOCUMENTATION SPECIAL INITIATIVE

The Documentary Heritage Program (DHP) is a statewide program administered by the New York State Archives to ensure the identification, sound administration and accessibility of New York's historical records.  Thanks to funding from the National Historical Publications and Records Commission (NHPRC), $36,000 in grant funds are available for projects documenting the World Trade Center attacks of 2001.  

Types of Projects Funded

Funding is available for two types of projects:

1.	Projects to identify, survey, and plan for the systematic collection of records related to the attacks on the World Trade Center on September 11, 2001 and their aftermath. These projects typically entail preliminary surveys to locate appropriate records; detailed inventories (at the collection or series level) to gather information on their origin, content, physical characteristics, and other traits; meetings and conferences to discuss documentation and collection issues; negotiation and acquisition, and development of reports, recommendations and plans. Cost sharing of at least 20% is required for these projects. A State Archives publication, A Manual for Documentation Planning in New York State, Pub.  # 74 explains the methodology that should form the basis for documentation planning initiatives. 

2.	Projects to arrange, describe, and make available historical records related to the attacks on the World Trade Center on September 11, 2001 and their aftermath. . These projects typically entail arrangement and description of records already in historical records repositories and of high priority in terms of research potential. All descriptive work must be done in conformity with standard practices for archival description, including compatibility with the MARC (Machine-Readable Cataloging) Format. A State Archives publication, Guidelines for Arrangement and Description of Archives and Manuscripts, describes standard descriptive practices.    Applicants are strongly urged to read the manual before applying. There is a cost-sharing requirement of at least 50% for arrangement and description projects.

Who is eligible to apply for DHP grants?

Applications will be accepted from not-for-profit archives, libraries, historical societies, museums community organizations and similar institutions within New York State, and from consortia or cooperating groups of such agencies. Projects to be carried out by service providers such as historical service agencies, colleges and universities, professional associations, or other not-for-profit institutions or systems which provide services to historical records programs, are also eligible for consideration.

Funding Amounts and Allowable Expenses

Grants will be available in amounts from $1,000 to $15,000. Applicants may seek support for personnel; travel; service contracts, including qualified consultants; supplies; materials, and equipment needed for the project.

Deadlines and Timetables

Grants in this cycle will run from September 15, 2005 through June 30, 2006. Applications must be postmarked by August 1, 2005. It is anticipated that announcements of projects awarded funding will be made by September 1, 2005.

Not Eligible for Funding

Several types of historical projects are not eligible for funding under the DHP. Where there is doubt about eligibility, a call to the State Archives is advisable. Ineligible funding areas include:
	Projects that do not have primary focus on New York State 
	Newspapers, which are not considered to be historical records under the DHP law
	Preservation, i.e., physical work to conserve, restore, or repair records, or reproduction for preservation purposes such as microfilming 
	Creating oral history tapes or video tapes, or transcription of these 
	Item-level description and indexing, and purchase of collections

For further information:

Grant application forms, guidelines and referenced publications, may be obtained from the State Archives. Applicants are strongly urged to contact the State Archives to discuss potential projects before submitting an application.  To receive a copy of the grant application materials, in Word or by regular mail, please contact:

Ray LaFever/Documentary Heritage Program 
New York State Archives
Room 9C33 Cultural Education Center
Albany, NY 12230
Telephone: 518-474-6926
Fax: 518-402-5372
Email: [log in to unmask] 

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